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How Your Team Can Work Remotely During COVID-19

If you are wondering how your team can work remotely during COVID-19, we are here to help.

At FirstPage Marketing, we have always taken great pride in working together as a team from our Abbotsford office. Being able to communicate with one another in person is part of our culture. With that being said, we are fortunate enough to work in an industry where the shift to working remotely is fairly straightforward and commonplace.

While making the switch to remote work is simple for us, we understand why it may be intimidating for other local businesses. That is why we are inviting all of our clients to reach out to us for complementary assistance in setting up remote work. We can help set your team up with free-to-use internal communication and video conferencing platforms like Slack and Zoom. Not only will these platforms help your team manage remote work during the COVID-19 pandemic but can also help make your team more efficient and productive for the future.

To ensure that our team stays safe and healthy, we have already implemented a system that allows us to successfully work remotely without compromising our productivity or company culture. Given the recent success we have had with working remotely, we want to share these insights and tips with our clients.

Use Slack for internal communication

Meet your new best friend, Slack. Think of Slack as an internal messaging system for business but better. It allows for one-on-one communication, group chats, video calls, and much more. We have been using Slack for the last 2 years, as it allows us to quickly communicate and collaborate on items that require a fast response without the need for email. It is our team’s favourite communication tool, as it can be used both remotely and in-house.

Not only is Slack highly applicable to businesses of many industries and sizes, it is extremely easy to set up and use. Did we mention that Slack comes with the feature of free one-to-one video calls? We are happy to help any of our clients who would like to get started with Slack. Please keep in mind that, after using the platform for a couple of days, you may fall in love with it and decide to never look back.

While Slack offers paid versions for larger businesses and enterprises, most small businesses like us can get everything they need from the free version. Slack is so easy to set up and use that teams trying it out specifically to manage the COVID-19 pandemic will likely continue to use it in the future.

If you would like to learn more about getting started with Slack, contact our team today. We would be happy to get your team set up free of charge.

Try Zoom for remote video conferencing

Zoom is a free remote video conferencing app that allows teams to host meetings and communicate via video for free. Similar to Slack, Zoom also provides paid versions that come with additional features; however, most small businesses should be able to get everything they need from the free version.

Listed below are just some of the many incredible features that come with Zoom’s free plan:

  • Videos for up to 100 participants
  • Unlimited 1 to 1 meetings
  • Unlimited group meetings (3+ people) for up to 40 minutes
  • Online support
  • HD video and sound
  • Screen share
  • Active speaker view

Perhaps the best Zoom feature of all is its simplicity. Team members can easily set up their own account and start hosting high-quality HD video meetings within minutes. It is that easy!

If you would like us to help get your team get set up with a free Zoom video conference plan, please reach out to us. We would be happy to do this at no cost. The image below is a screenshot from a video conference meeting that our team recently had.

remote zoom video conference meeting at firstpage marketing

Tips for working remotely in teams

At FirstPage Marketing, by no means are we experts at working remotely. Like many other businesses, we are doing our best to make the necessary shifts in order to minimize our risk of exposure and overcome this pandemic together. Thankfully, we have been able to successfully shift our operations from the office to working remotely for the time being. This is all thanks to our incredible clients and team members.

Before making the transition to remote work, we would highly recommend reading this fantastic article on How to Succeed When Working Remotely from our friends at CREW Marketing. To help you get started with working remotely, here are 5 simple tips that have helped our team during this process.

  1. Create a standard operating procedure document: this will help create accountability and ensure that all team members are on the same page when it comes to working remotely.
  2. Use video conferencing: while communicating through text channels is good, video calls can help to reduce the feeling of isolation and foster a sense of remote company culture.
  3. Optimize your remote workspace: create a personal space that is comfortable and free of distractions. It should be a quite place with good power, cell reception, and WiFi.
  4. Say no to pajamas: if you have a dress code for the office, keep it the same for remote work. This helps to keep the productivity high and makes the transition easier.
  5. Check in and communicate throughout the day: just because you are away from the office water cooler, does not mean you cannot keep in touch. Be sure to touch base frequently throughout the day with all team members. While staying productive is important, we would encourage teams to take part in non-work related discussions as well. Balance is key.

As our community comes together (at a social distance of course) to overcome this pandemic, we would encourage everyone to continue practicing positivity, patience, and empathy. If you would like us to help set your team up with Slack or Zoom at no cost, please reach out to our team today at 604-866-2230 or fill out a form on our website.

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